New Vacancy: Legal Compliance & Conveyancing Assistant / Receptionist
Job Title: Legal Compliance & Conveyancing Assistant / Receptionist
Department: Conveyancing & Compliance / Reception
Reports to: Head of Conveyancing / Practice Administrator
Hours of work: Full time – 36 ¼ hours per week
(8:45am to 5pm Monday to Friday with a one hour unpaid lunch break)
Main duties
Conveyancing duties – New Business Team
Providing quotations to Clients
File opening
Ordering searches
Assisting with pre-contract enquiries
Assisting with preparing contract documents
Preparing files for completion
Registration of title at HM Land Registry
Assisting with the monitoring of compliance procedures within the Department
Legal Compliance duties
The monitoring of legal compliance procedures across the firm, to include :-
Client File Reviews
Client Matter Listings
File opening / parameter checking
Client Feedback
The production of regular reports on all of the above for analysis by the management team, using a risk management system.
Assist with Credit Control procedures.
Reception duties
Deal with telephone calls and visitors to the firm, ensure the effective use of the Outlook diary system in line with office procedures, deal with incoming faxes and emails, and provide statistics as required for marketing and business development purposes.
General administrative duties
Deal with all DX/Royal Mail post.
Retrieve and archive Client files, deeds and wills.
Order stationery.
Secretarial duties as and when required.
Required skills and experience
Prior experience of working in a legal environment preferable.
Experience of working in a busy reception environment preferable.
Thorough knowledge of Microsoft Office - Outlook/Word/Excel/PowerPoint.
Must be well organised and methodical with excellent attention to detail and prioritisation skills.
Must be able to work under pressure.
Positive, helpful and enthusiastic.
A team player, able to work on own initiative but also as part of the team.
Commitment to the continuous improvement of the practice.
To apply please send your CV and covering letter to Anna-Clare Mumby acm@blackhurstbudd.co.uk